Food export traceability compliance
Food export traceability & compliance: App to manage all food businesses: wholesale, food manufacturing, sales, and international distribution of food.

Food export traceability & compliance


Food export traceability compiance

Producepak makes fresh produce export documentation easy with new features that generate international standard fresh produce export documentation for fresh produce producers, processors, and packers.   The modern packing and processing facility is busy environment.  Dealing with the excess of export regulations and paperwork requirements can often be a headache.  Farmsoft guides users through the documentation process, reducing administration costs, and increasing productivity.

Contact a farmsoft consultant today to discuss your fresh produce export documentation options today.

Farmsoft takes the effort out of preparing fresh produce export documentation for fruit, vegetable, coffee, hop, and grain producers by generating commonly used export documentation.  Documents prepared used produce specific data from the farmsoft database to rapidly fulfill export requirements, delivering precise and accurate fresh produce export documentation on demand.

The farmsoft team can tailor fresh produce export documentation  for clients on a case by case basis where special requirements exist.   Contact your farmsoft consultant for full details.

Food Imports

Food imports refer to the movement of products into the EU from countries outside the EU (often referred to as Third Countries).

Checks (controls) are carried out on food entering the EU market to ensure they meet the same high requirements as foods from EU Member States. Controls carried out on food and food contact materials imports include:

  • documentary checks
  • identity checks, and
  • physical checks

Some foods are considered to pose a higher risk to public health, animal health, or the environment in terms of diseases, pests, or contaminants. Additional requirements are in place for these foods to control such risks. The requirements include:

  • additional documentation
  • prior notification before arrival of the food into Ireland

These foods must enter Ireland through a specific entry point called a Border Control Post (BCP).

General food law requirements

When importing foods into the EU, you must comply with the general principles of food law set out in Regulation 178/2002/EC.

This legislation requires that:

  • the food is safe and defines what is meant by unsafe food
  • that food imported into the EU complies with the relevant requirements of food law, or
  • where an agreement exists between the EU and the exporting country, with the agreed requirements which are recognised by the EU as equivalent

Importers who consider, or have reason to believe, that the imported food does not meet food safety requirements, must act immediately to withdraw the food from the market, where it has left their immediate control. They must also inform the competent authorities.

Imports must also comply with the food hygiene requirements of Regulation (EC) No 852/2004. Get more details on general hygiene requirements  

Specific food law requirements

You will need to comply with specific legislation if you are importing the following types of foods:

  • Food of animal origin e.g. meat, poultry, fish, eggs, milk, dairy products, honey etc. or foods containing these as an ingredient
  • Food of non-animal origin e.g. fruit, vegetables, nuts, spices, deserts, bakery products, mineral water, fruit juices etc
  • Composite products (i.e. food containing both processed ingredients of animal origin and product of non-animal origin) e.g. ham sandwich, pepperoni pizza, spinach and ham quiche.

There are also specific import requirements for certain food contact materials.

Register with TRACES

For certain food products the person responsible for importing the consignment must register with TRACES NT (Trade Control and Expert System).

This is the EU’s online management tool which notifies, certifies and monitors trade in animals, products of animal origin, certain food of non-animal origin, as well as other non food items such as plants and plant products.

Custom Requirements

Revenue is responsible for controlling imports into Ireland for customs purposes and on behalf of other government departments.

All goods imported into Ireland must be declared to Revenue on arrival.

If you import goods from outside the EU, you or your customs agent must complete a customs declaration. This customs declaration must be made electronically using Revenue’s Automated Entry Processing (AEP) system.

To trade with countries outside the EU, a business must have an EORI number (Economic Operators Registration and Identification number). This number is unique to a business.

Register for an EORI number online with Revenue – it should only take a few minutes.

Fresh produce export documentation made easy for fruit and vegetable exporter, wholesaler, packer, processor….

food export documentation
food export documentation

Use the “Required Documents” module to associate documents required by each customer to the customer profile.  This feature allows users to be prompted with the documentation required, when required, and can then be rapidly printed.  This functionality ensures that the correct documentation for each customer is used at all times and increases compliance and reduces the potential for human error or rejected shipments.  farmsoft helps to increase traceability, profit, and quality control, while delivering easy document generation and management systems.  farmsoft is available via the cloud or local installation at your own office – from iPad, Android, and all smartphones, Mac, and PC.  Talk to a farmsoft consultant today to discuss fresh produce export systems and solutions.  Read fruit packing software review.   Download the farmsoft Fresh Produce Export Software specifications here.  

Cambodia to export food products to South Korea by end of June

Hyundai Agro from Cambodia will export fresh vegetables and other fresh ingredient from Cambodia to South Korea by the end of June this year, its managing director said. Chang Hoon Lee, MD of the company, said that about 16 types of fresh food will be collected and packed and then exported to South Korea. They include lemon grass, banana leaves, banana flower, lime leaves, water spinach, galanga among others.

“We have already sent two sets of lemon grass as samples to get feed-back from the importer and they decided to accept it. So now we are arranging for lemon grass farmer supplier and my staff will travel to all provinces to find a good quality product with fewer chemicals,” Hoon Lee added.

“We need sincere and honest and reasonable farmers, and we will supply our own fertiliser and pesticide to make it safe to eat. So far we have found five farmers to grow the crop and all of them really want to cooperate with us.”

“We need around 50 to 100 tonnes a year of each crop of banana leaf, banana flower, lime leaf, lemon grass, water spinach and galanga etc. However, we will start to open one crop at a time, step-by-step,” Hoon Lee said. “We are already preparing boxes, stickers, branding and relevant documentation.”

According to the Ministry of Agriculture, Forestry and Fisheries, Cambodia exported agricultural products totalling more than 2 million tonnes plus a further 1 million tonnes informally in the first four months this year. From January to April, Cambodia exported 9,301 tonnes of cassava powder, 33,298 tonnes of corn, 2,252 tonnes of pepper, 44 tonnes of vegetable, 420 tonnes of tobacco, 186,205 tonnes of cashew nuts, 42,035 tonnes of mangoes, among other goods.


Uzbekistan approves new rules for fruits & vegetable exports

Uzbekistan’s government has approved regulations on the export of fruits and vegetables. Entrepreneurs have gained the right to export fruits and vegetables without a license for wholesale trade, and taxation is applied to their revenues, providing for a single tax payment.

The export of fruits can be carried out without a prior payment, a letter of credit, a bank guarantee, as well as an insurance policy for an export contract.

Tax exemptions on incomes of individuals, when exporters purchase fruits and vegetables from individuals for their export, are applied without providing documents confirming the manufacture of these products on the land plots of those individuals or their family members.


Fresh produce export documentation
Fresh produce export documentation

Upward trend in Greek food exports

Greece continues to record increased rates for summer fruit exports, mostly due to the earlier start of the harvest, namely for peaches (+70%), apricots (+142%) or nectarines (+203%), while cherries have recorded a 50% drop and watermelon shipments have fallen only slightly.

Prospects, despite the reduced consumption observed, are promising and if the supply continues to meet the demand, it will be possible to maintain the conquered share in consumer markets.

Apple exports are going mainly to the Middle East, and cucumbers and tomatoes to the Balkan markets. There have been continued exports of oranges in bulk (direct from the field), while exports of kiwifruit and the mandarin variety Ortanik are sold for very low rates. The strawberry exports have virtually finished.

According to data from the Directorate of Documentation and Statistics of the Ministry of Rural Development, the fresh fruit and vegetable exports for the week between 11 and 17 June 2016, are:

- Oranges: 393,196 tonnes, compared with 268,146 tonnes last year.

- Mandarins: 98,839 tonnes, against 67,600 tonnes last year.

- Lemons: 20,525 tonnes, against 2,152 tonnes last year.

- Grapefruit: 390 tonnes, compared with 592 tonnes last year.

- Apples: 88,524 tonnes, against 64,582 tonnes last year.

- Cucumbers: 39,873 tonnes, against 33,771 tonnes last year.

- Kiwifruit: 114,895 tonnes, compared with 110,395 tonnes last year.

- Peaches: 18,614 tonnes, against 10,915 tonnes last year.

- Watermelons: 82,277 tonnes, against 82,475 tonnes last year.

- Cherries: 5,069 tonnes, compared with 10,161 tonnes last year.

- Nectarines: 7,837 tonnes, against 2,589 tonnes last year.

- Apricots: 9,516 tonnes compared to 3,934 tonnes last year.


'Restrictions in Europe are severely impacting food production and exports'

The Covid-19 pandemic is dominating the situation worldwide. Whilst countries in Europe are beginning to ease the lockdown but still follow the principal of social distancing, the pandemic is unchanged in many of the countries of origin. Restrictions there are severely impacting production and the exportation of goods. It remains to be seen to what extent the coming season will be affected, both in terms of cultivation of fields but also the harvest later. A close cooperation and good understanding between all parties along the supply chain remains essential.

The situation in Thailand, being the world’s dominant supplier of canned pineapple, continues to be depressing. Currently, factories are working at only about 30% of capacity, even though we are still in season. Only 260,000 t of pineapple were harvested during the first quarter of 2020 whereas it was 380,000 t in the same period in 2019 and 512,000 t in 2018 respectively. Factories will be finishing the summer season about two months early already in June. The cycle, amplified by drought, will continue with no recovery in sight for the winter crop starting in October. Pineapple will remain scarce and dear well into next year. Indonesia, the Philippines and Kenya are unable to compensate for this deficit and are simply following the market, carrying full order books well into the future. Please secure supply long-term and coordinate your requirements with us now!

Fresh produce export documentation
Fresh produce export documentation

Tomato products
Spain and Portugal have been a logistical challenge due to the Covid-19 restriction and additionally recent strikes in the ports of Lisbon and Setúbal. We managed to get through quite well, also thanks to our strong stock position at our Bremen warehouse. Planting in the important growing area of Extremadura and likewise across the border in Portugal has been severely affected and delayed by strong and continuous rainfall. The crop season in these parts is thus shortened by at least three weeks and final results will much depend on the weather in September. Growers and processors in Italy agreed on the price for fresh tomatoes at EUR 88/t, just EUR 1 above last year. First offers for the new crop are just coming in, reflecting the difficult start of the season. Prices offered are about 5 – 10% above the current level for last year’s crop, continuing the gradual increase in the recent past. We are following the situation now very closely and would ask you to liaise with us now. The EU quota allowing for duty free importation of prepared tomato products from Turkey will be used up already next month, thus before tomato products from this year will be available from Turkey. This also applies to sun-dried tomatoes as well as semi-dried frozen tomatoes, for which an EU duty of 14.4% will be applied for imports until the end of the year.

Harvesting was delayed in China for about two weeks due to cold weather, and thus the total output will not be according to plan as the season will have to end late June as usual. Factories are working at full capacity also thanks to seasonal workers from Fujian, who were allowed to travel to Shandong as is traditionally the case despite Covid-19 restrictions. Farmers are now almost exclusively growing a variety producing a large calibre of spares following the demand of the dominant Spanish market. As a consequence, asparagus cuts for which smaller diameters are preferred are very scarce. The price of cuts up to 18 mm has risen substantially, cuts of 6 – 14 mm are almost impossible to find. The volume coming from Peru remains very limited, even though now the export of fresh asparagus has collapsed due to the pandemic and more raw material is available for processing into jars and cans. IQF asparagus cuts are still available at a reasonable price level from China. Please urgently check your demand for the next twelve months.

Sweet corn
The growing areas in Thailand are still suffering from drought, new fields will hopefully provide some better results in July/August. Fortunately, we were able to switch to alternative sources early and are well stocked. In contrast, baby corn continues to be available from Thailand and also Vietnam is offering a good volume, however of a different variety with a slightly squat shape but similar count.

Covid-19 continues to spread in Turkey and all forecasts for the coming crop season stand under this shadow. At the same time, the Turkish Lira is continuing to lose value, recently at an accelerated speed. Cost of imported goods are going up accordingly and the inflation rate is likely to move up again. With all that uncertainty, processors are trying to hedge risks by raising their prices in EUR or USD. However, this is unlikely to succeed and their expectations will have to be more moderate as we come closer to the harvest season. We are following developments very closely with our office in Izmir and are in constant exchange with our supplying partners there. South Africa reported good yields for the harvest of cherry peppers for which processing could fortunately be finished just before the Corona crisis. We also managed to ship in time and are well stocked.

Mango pulp
Whereas India remains locked down in many areas, food factories are working, however, at low capacity. Exports are hampered by problems in logistics and especially export documentation, which is also affecting shipments of mango pulp. The new crop will be starting shortly and seems not to be in danger despite restrictions also affecting the orchards. Price indications for the new crop show sideways.

Due to the very rigid lockdowns in Algeria, factories work at a minimum capacity there, whereas they had to be totally shut in Tunisia until the end of May. Delays are severe as more time is needed after ordering for processing before shipment (pitting, sorting, packaging). We do have some stock of Deglet Nour and also Medjool available for prompt delivery, both also available from certified organic cultivation.

IQF Avocado
Harvesting and processing in Peru is moving ahead as planned despite all Corona related hazards. This is now high season for avocado in Peru, prices are favourable and we do recommend to contract long-term now. Our frozen avocado pulp is processed under the HPP method (high pressure processing), which allows for very good homogeneity, good colour stability and low microbiological values. We also provide IQF slices and IQF dices.

IQF spring onions
The spring crop in China is underway and all is working smoothly similar to before the Corona crisis. First containers are underway already and will be arriving this end early June. Prices are at last year’s level. We are sourcing exclusively from the spring crop, avoiding products from the autumn crop which have proven to be risky with regard to pesticide/herbicide residues. Each lot imported by us has been thoroughly analysed by an Eurofins lab.

Stocks from the 2019 crop are still quite substantial and expectations for the new crop, starting in June, are high as well. Prices should be softening accordingly, both for dehydrated but also for IQF garlic. First offers should be available by the end of this month.


China became the world’s second largest buyer of imported food and beverage (F&B) after the US in 2016.

Its total imports exceeding AU$130 billion (US$88.2 billion) according to data cited by the Australian Trade and Investment Commission (Austrade).

In 2018, that figure increased to US$110 billion; the largest F&B exporters to the Chinese market were Brazil, the US, Canada, Australia, and New Zealand.

China’s appetite for imported F&B is still growing and diversifying with its economy shifting towards consumption-driven growth.

General Administration of Customs of China (GACC) data shows that over the last decade, China’s food import trade grew at an average annual rate of 17.4 percent.

By 2019, there were 2,283 kinds of imported foods from 176 countries and regions incorporated into China’s market access management system.


Yet, despite the lure of its huge market, exporting F&B to China is not easy.

China has a multi-layered F&B regulatory system to ensure the quality and safety of imported goods.

The country’s F&B safety is supervised by multiple government agencies and departments, mainly the State Administration for Market Regulation (SAMR), the National Health Commission of China (NHCC), and the GACC.

Each year, a large number of foreign F&B firms and exporters fail to access the Chinese market due to insufficient compliance.


Between January and July 2019, a total of 727 batches of foreign F&B items were returned or destroyed due to a lack of compliance in food quality, certificates, label, and package, excessive or limited use of food additives, presence of micro-organisms, no access for inspection and quarantine, non-compliant ingredients, and other reasons.

This causes significant loss to the whole food and beverage supply chain. In worst case scenarios, the import license of the importing trading company is revoked, and their investors barred from carrying on future trade.

In such a strictly regulated environment, where consumers and the government are quick to welcome the next company in line, the stakes are clearly high.

Food conformity and compliance with import procedures should thus be prioritized for all businesses keen on selling to the Chinese market or considering it.

In this article, Dezan Shira & Associates and the Silk Initiative introduces some of the many certifications, regulations, and procedures required to export food products to China.

Step 1: Complete the importers and exporters registration

Foreign exporters usually adopt two ways to get goods to China: general trade export or cross-border e-commerce (CBEC).


In either model, all exporters and importers of foreign F&B must be recorded through the “Registration Systems of Imported Food and Cosmetic Importers and Exporters” ( or the “Internet + customs platform”( of the GACC.

If the foreign exporter wants to choose a Chinese importer of record to conduct customs clearance (and quarantine if required), the exporter is advised to use China’s credibility system to gather basic official information about the prospect importer or review the importer’s performance via a public register maintained by the GACC.

In addition, some of the food products that have heightened safety requirements, such as meat and health products, require additional registration.


To illustrate, if the food product being exported is on the List of Food Imports Subject to Enterprise Registration (full list in Chinese available here), the foreign manufacturer of the certain product must register with the China’s Certification and Accreditation Administration (CNCA).

Sluggish exports of Greek food to Egypt

The export of Greek apples to Egypt is somewhat sluggish, as revealed by the fact that the volume of shipments up to 12 May 2017 stood at 39,273 tonnes, compared to 59,465 tonnes in the same period last year.

Fresh produce export documentation
Fresh produce export documentation

Meanwhile, strawberry exports are rising, while demand and consumer prices have returned to normal levels for the season. Also, the harvest of spring fruits and vegetables is underway with the first exports of cherries and watermelons.

The sector has stressed its adherence to commercial quality and packaging standards for exported fruits and vegetables, as well as the enforcement of strict controls aimed at protecting the reputation of exported goods.

According to data from the Directorate of Documentation and Statistics of the Ministry of Rural Development, exports of fresh fruit and vegetables for the week between 6 and 12 May 2017 are as follows:

Oranges: 276,412 tonnes, compared to 366,670 tonnes last year.

Mandarins: 81,187 tonnes, compared to 70,486 tonnes last year.

Lemons: 3,356 tonnes, compared to 19,620 tonnes last year.

Grapefruit: 570 tonnes compared to 355 tonnes last year.

Apples: 76,440 tonnes, compared to 85,862 tonnes last year.

Cucumbers: 29,576 tonnes compared to 38,944 tonnes last year.

Kiwis: 106,729 tonnes, compared to 111,436 tonnes last year.


Seasonal workers for berry picking needed

Serbia: Hail and heavy rain destroyed 30% of fresh food

The bad weather has so far destroyed 30% of raspberries, and purchasers are already offering a price of RSD 250 per kg (€2.1) , while last year, the price ranged between RSD 65 and RSD 170, the President of the Association of Raspberry Growers of Serbia stated yesterday. He recalled that last summer cold storage owners offered low prices claiming they would not be able to resell the raspberries, but according to export documentation from the customs, they sold them at €2.43-2.70 per kg, which is nearly 100% more than the purchasing price. Over the past month and a half, frequent storms involving hail, wind, and heavy rainfall have prevented the growers from nourishing and protecting that fruit orchards.

The raspberry harvest season will start in seven, but the number of workers is half of the number needed. Berry pickers are needed throughout central Serbia, especially in western Serbia where the majority of raspberry orchards are located. Food and accommodation will be provided and a salary of approximately €25/day. Regardless better conditions and prices offered this year, numbers of available seasonal workers are low. The biggest problem of orchard owners is to find professional pickers. Lot of seasonal workers that used to be hired in Serbia left for Western European countries where daily fees and conditions are more favorable. Starting from mid-June, picking season will start in Macva, region that starts first with raspberry field works. In three weeks’ time Western Serbia will enter full picking season.

Source: Agroberichtenbuitenland


Producepak food manufacturing app

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Producepak provides a simple solution for food manufacturers, processors, food packers, fresh produce packers, pack-houses, fruit & vegetable packers, and food packers. Producepak concentrates on food safety, food inventory control, food expiry management, first in first out stock rotation, food order management, food production management in batches, food shipping & sales, food export / import. Use the Producepak Quality Control module to improve food safety, or turn on a simple food safety checklist to ensure consistent quality food packing and production.

Producepak food manufacturing app is a simple to use solution for buying, and selling food inventory, fresh produce, seafood, meats, and flowers. The traceability built into Producepak provides instant recalls, accurate food traceability, and easy to produce audits, and mock audits. Producepak provides tools to pack food, fresh produce, flowers, and hops. You can use Producepak for food manufacturing, configure the bill of materials for each food product line you manufacture, and manage the food manufacturing process by projecting required raw ingredients requirements and scheduling batches and purchase orders for raw food manufacturing processes. Accurate fresh produce inventory management reduces waste through better FIFO stock rotation, stock-takes, and inventory alerts.

Increase the efficiency of food inventory using options like scanning incoming bar-codes to reduce data entry & errors. Guarantee food quality with quality control testing systems. Customer feedback management, supplier quality, customer qulity standards.

Producepak food manufacturing app can project required inventory (and shortages), schedule orders to be packed in batches , automatic alerts to production line managers, inventory teams telling them which inventory needs to be moved to which production line; guarantees the correct product and quantity is packed on time. Shipping teams are guided through the dispatch process from picking using a phone or tablet (optional bar-code scanning), automatic picking, thru bill of lading, invoice, and automatic shipping notifications for customers, transport, and sales teams. Automatic generation of food labels, bill of lading, invoice, picking documents and more; reduces administrative burden. Easy audit & recall systems reduces compliance costs.